You have questions, I have answers
Podcast Guest Booking Proposal

Proximity Coaching x Heartcast Media

Prepared for Joree Rose, LMFT and Dr. John Schinnerer, PhD — July 2026

What we heard

You built Proximity Coaching from 50+ years of combined work in psychology, mindfulness, and relationships, and from a real marriage where the breakdown became the breakthrough. Proxi He, Proxi She, and Proxi We give people a grounded voice in their corner at 10 PM when conflict flares, at a price point almost anyone can afford, with live coaching from two real humans behind it. AI as the bridge back to human connection, not the destination. That is a story people need to hear right now, and podcasts are the right room to tell it in.

You are not new to this. Three shows and 500+ episodes between you means you know exactly what a bad pitch looks like, because you have deleted hundreds of them. Good. That is the bar we work above.

Why you are an easy booking

Most guests have one angle. You have at least six, and your three products map straight onto them: Proxi He is the men's mental health conversation, Proxi She is the women's growth conversation, Proxi We is the couples conversation. Add AI and wellness, parenting, and building a business with your partner, and we are never forcing a fit.

And the credentials close the loop before a host can even object. A UC Berkeley PhD who consulted on Pixar's Inside Out and has coached leaders at Meta and Airbnb. An LMFT and author featured in Oprah Magazine and on NBC. Two hosts with genuine chemistry who have lived the exact repair work they teach. That is the kind of guest podcast hosts book on the spot.

A taste of where you could land

Our Always a Yes network spans 19 categories, and your lanes are some of our strongest. These are real relationships, not a scraped database. Several of these hosts have told us directly in the past few weeks that they want credentialed clinicians with a real story and something new to say.

1

Relationships and couples

  • The Messy Inbetween, 188K monthly downloads
  • On Attachment, 175K
  • Reimagining Love with Dr. Alexandra Solomon, 44K downloads and 260K social
  • What Healthy Couples Know That You Don't, 41K
  • Love, Happiness and Success with Dr. Lisa Marie Bobby, 58K
2

Mental health

  • Being Well with Forrest Hanson and Dr. Rick Hanson, 309K
  • HealthyGamerGG, 160K
  • Therapy Chat, 49K, accepting new guests now
  • The Hardcore Self Help Podcast, 17K
3

Men's mental health

  • The Jake Dearden Podcast, 73K
  • Dear Men, 57K
  • Undaunted.Life: A Man's Podcast, 55K
4

Parenting

  • Flusterclux: For Parents Who Worry, 95K
  • Mindful Mama, 57K
  • This Is So Awkward, 11K
  • Family Disappeared
5

AI and wellness

  • A Beginner's Guide to AI, 114K
  • Everyday AI, 107K
  • Using AI at Work, 18K
6

Women in business and growth

  • The Terri Cole Show, 25K downloads and 475K social
  • This Is Woman's Work, 34K
  • Cubicle to CEO, 26K
  • From Betrayal to Breakthrough, 5.8K

How this works

01

Deep onboarding

You fill out our questionnaire: topics you are ready to cover, questions you can answer cold, shows you have done, shows you want, your keywords. We also pull your existing content, transcripts, and web presence to build a full client profile in your voice.

02

A media kit that works

Bio, suggested episode topics with descriptions, photos, everything a host needs to say yes in one look. It is a living document. When a story about AI and mental health is trending, your kit reflects it that week.

03

A pitch list you approve

We present the shows we plan to pitch, with reach and descriptions, before anything goes out. You say yay or nay. We will also take your past-appearance list so we build on it instead of duplicating it.

04

Custom pitches, real relationships

Every pitch is written for that show, and most land with hosts we already know. High downloads, or a big YouTube channel or Substack that earns the spot. No rookie shows you could book yourself.

05

Approvals with everything you need

When a show says yes, you get one link with the full snapshot: demographics, audience profile, reach, host notes, recent topics, reviews. Enough to decide in five minutes.

06

We chase it until it is booked

Anne, your dedicated agent, follows every approval down the track until it is on your calendar. Nothing falls through the cracks six months from now.

07

Guest prep on every booking

Before you record, that same link becomes your prep doc: the host's communication style, likely questions, interesting angles. Ten minutes of reading and you walk in warm.

08

Ten clips per episode

After each appearance goes live, you get 10 vertical clips. We build a voice profile from your existing content and cut against it, so the clips catch the moments that actually sound like you and say something.

See the caliber first

Here are two real approvals exactly as our clients receive them:

Every approval you get looks like this: full audience demographics, host style, likely questions, reviews, and prep. One link, everything you need.

Pricing

Professional

$1,250 per month

  • 2 approvals a month, guaranteed
  • 12-month term

Full Court

$1,950 per month

  • 4 approvals a month, guaranteed
  • 12-month term

Campaign

$8,500 one time

  • 12 appearances in 6 months
  • No contract

Every plan includes your dedicated agent, high quality approvals only, professional media kit, guest prep on every booking, and 10 clips per episode. The guarantee: if we ever fall behind your monthly approvals, we pause billing until we catch you up. You never pay for results you did not get. Setup fee: waived. The $399 setup covers a Shure mic kit, and you already sound great. Both monthly plans run as a simple card subscription with notice seven days before each charge.

Optional: podcast growth campaigns

When an episode performs, throw gasoline on it. We cut a 15-second trailer of your episode and place it as ads across premium publishers like The New York Times, Forbes, and ESPN, right inside articles your audience is already reading. Readers press play, hear the trailer, and that episode downloads and subscribes them to the show. Every download is IAB certified. Pricing is transparent: $0.07 to $0.21 per episode download on average. Budgets are completely flexible per episode. Campaigns of $3,500 or more include a post-campaign report listing the top publishers your trailer ran on.

The play for Proximity: pair a growth campaign with your affiliate program. The host gets a download surge on your episode, you get a host-read ad with your affiliate link running as evergreen content, and a host earning affiliate revenue keeps that ad up and keeps you close. That is how one appearance becomes a standing sponsorship. Completely a la carte. Run it on one episode, every episode, or none.

Podcast Launch Campaign Pricing

Strategic campaign pricing for powerful podcast launches and targeted promotional pushes. Our transparent, one-time packages are designed for flexibility — perfect for testing the service, launching a new show, promoting a special episode, or kicking off a new season.

Every download is IAB certified. Budgets are completely flexible per episode — run it on one episode, every episode, or none.

Next steps

1

Pick your plan and complete onboarding

2

Media kit, pitch list, and presented pitches delivered the next business day

3

First approval typically within 48 hours


Molly Ruland, CEO, Heartcast Media
molly@heartcastmedia.com | heartcastmedia.com
Listening is the revolution